Long Island Copier Blog

Benefits of Updating Office Equipment

john : June 15, 2018 10:11 am : copier blog

Regardless of your industry, you know that efficiency and productivity matter. When your office equipment is operating at full capacity, your team is able to deliver superior products and services. Unfortunately, too many businesses on Long Island are struggling with out of date office equipment that makes it hard for them to complete projects on time. If your office is dealing with outmoded equipment, consider these important benefits of upgrading the tools you use every day.

Increased Productivity

The better your office equipment in Long Island operates, the better your company looks. Today’s copiers are faster and more powerful than ever before. They can help you get done with a multitude of projects in a fraction of the time. Even better, newer office equipment features improved functionality. Projects that used to have to go off site for completion can now be done in house, saving countless hours.

Improved Energy Efficiency

Newer office equipment in Long Island can mean cost savings on utility bills. Even though a state of the art copier is much more powerful than older models, most of these machines don’t require nearly as much electricity to operate. Companies that make the switch to more energy efficient machines will notice a difference in their overhead costs. It also makes their office more environmentally friendly, and that is something that employers, team members and customers can all appreciate.

Easy to Use

Old copiers had limited functionality. It was difficult to complete even simple projects, and sometimes it felt like it was necessary to reinvent the wheel with each new job. However, modern office equipment in Long Island has changed all of that. Today’s copiers can store a multitude of job settings that can be recalled with the touch of a button. What’s more, many of these machines are designed with ease of use in mind. This means that even a new user can hit the ground running with intuitive software and simple to understand control panels.

Higher Quality Documents

Say goodbye to fuzzy text and stubborn lines. New office equipment works better than ever so that employees can easily and efficiently produce professional quality documents. It’s easy to impress clients with documents produced on copiers that use the latest technological innovations.

For all your office equipment needs in Long Island, contact J & B Business Copiers. We can help you upgrade your office equipment for greater efficiency and effectiveness.

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Reasons For Buying A Used Copier

john : May 15, 2018 4:56 pm : copier blog

If you are looking to invest in a copier and if you have a budget constraint, you may consider buying a used copier. Used copiers can add real value to your investment, helping you save money and increase your profit margins. Additionally, used copiers come at manageable fixed payment plans that remain unaffected by interest rates, allowing you to make the most out of cost-effective investments. Additionally, with used copiers being bank-owned properties, you do not need to raise fund to acquire the latest model or worry about your return on investment.

Technology depreciates at a prompt rate, leaving you at a situation when you may have to re-think your investment plans. This is another reason why you may prefer a lease-hire agreement over the purchase option. You can get a used copier installed appropriately and you may even get it replaced by the latest model at an acceptable cost. In a nutshell, you can use the latest copier without having to worry about depreciation of value or inflation.

Newer versions of used copiers come equipped with multiple functionalities including copying, printing, scanning, faxing, and document management, allowing you to avoid the hassle of managing multiple IT equipment and to save money and office space as well. Interestingly, leasing a used copier translates into a tax-efficient investment. The price of used copiers is deducted as a business expense, which reduces your lease cost and overall tax burden at the same time.

The latest models of used copiers come equipped with sophisticated technology that not only promotes superior functionality, but also provides a safe and secure way to store, access, and manage your documents. Sophisticated copiers are typically associated with low meter counts, which allow you to cut down on paper and toner costs. The modern breeds of Long Island Copiers come with advanced storage and document forwarding capabilities, allowing you to capitalize on the use of all-in-one solutions in the most convenient manner.

In today’s difficult economy, saving a few pennies may bring a big difference. A new copier may be expensive, costing you thousands of dollars. A big investment may really impact your profit margin if you are struggling hard to earn the desired return on your investment. When you buy a refurbished and used copier, you make a smart choice. You will find it more cost-effective to bear the cost of replacing a worn part or a fuser unit or a drum than to pay thousands of dollars for a new copier. Think it over and make a choice.

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How to Fix Black Lines on Copies

john : April 15, 2018 3:28 pm : copier blog

Do you hate having lines or little black dots on your copies? Many office staff have come across copier issues that have slowed down their workload. Fortunately, the solution is usually fairly simple; requiring some cleaning materials and a bit of elbow grease.

First, check that the lines aren’t from the original document. If there seems to be no problems with the original, it may be due to dust. Small amounts of dust are known to cause lines, streaks, or smudges on your copies or document scans. Next, print a test page that is blank. If there’s still a smudge, you may have an issue with the print assembly on the copier.

If these simple checks are not the culprit, you will need to clean the glass of your machine.  DO NOT clean the glass surface with anything abrasive, acetone, benzene, ammonia, ethyl alcohol, or carbon tetrachloride. Also, don’t place liquid directly on the glass. This may cause it to seep through any cracks or get into the interior of the machine. For a safe way to clean the glass, use a soft cloth moistened with water, nonabrasive glass cleaner, or lens cleaner. When finished, dry the glass with a soft, dry cloth to prevent spotting.

Lines on the copies may also be caused by the toner. To fix this issue, open the front panel of the copier and remove the toner cartridge. Wipe the cartridge clean with a dry cloth and use a vacuum to remove any loose toner from the area where the cartridge is installed. Using a can of compressed air, blow loose toner and other debris free from the inside of the copier. Doing this will help you clean hard to reach areas of the copier, such as the paper feed. Replace the toner cartridge and make another blank copy. If the streaks are still there, they are likely the result of toner, debris or scratches on the copier drum.

To keep your copier working efficiently, you should perform regular cleaning of your machine. Basic cleaning and maintenance of the machine should be done every two or three months. It is also smart to call us to have professional maintenance performed once a year to prevent hardware problems and extend the copier’s life.

For more information on copier maintenance or copier sales on Long Island, contact us today!

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Why You Need To Upgrade Your Copier

john : February 15, 2018 9:00 am : copier blog

The economy is booming, business is increasing, and so is the usage of your office equipment. One of the pieces you use most frequently is your copier. If you haven’t upgraded your copier lately, you have likely been experiencing frequent jams and other problems. The easiest way to rid yourself of this hassle is to look for copier sales Long Island and get a new copier in your office today.

Time Is Money
How much time do your office workers spend trying to pry crumpled paper out of a copy machine? How often do you see copies that are unreadable, off-center, or generally unusable? A new copier frees that wasted time so more can be accomplished in a day.

Upgrade Morale
An office environment suffers when equipment is old and out-of-date. A new copier will give your office the morale boost that it needs. When your office workers know they will no longer have to hassle with an older machine, they will be happier, which leads to a better, more productive work environment.

Boost Your Image
If you meet clients in your office, the last thing you want them to see is an outdated, barely functioning copier. Nothing says success like having new office equipment. The copier is probably the largest and most noticeable item in your office. Upgrading it says success.

Save Money
Newer copiers simply out-perform their older counterparts. They work faster and more efficiently on less power. Better still, when you have a new copier, you will not need to waste money on copy repair services.J&B Business Copiers provide copier sales long island. You can quickly upgrade your office for a low price in just one call.

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Signs that Your Office Copier May Need Service

john : January 16, 2018 8:36 am : copier blog

A typical business office will have many expenditures during the course of the month. Spending money is necessary in order to keep the office running in a smooth fashion. Items such as office furniture, break room materials, and other miscellaneous areas all will play a role in the expenditures. One area that also can be an expense would be the proper maintenance and servicing of office copiers. Copiers can and do break down. It doesn’t matter which brand either. They could be New York copiers, Long Island copiers, Ricoh copiers, or even Savin Copiers; but rest assured, they will break down. Because an office copier is an important tool that helps a company run smoothly, here are some signs that you might need a copier service to come look at your copier.

1.The paper has double images on it. 

If there are double images on the paper, then that is definitely a red flag. But if a copier is printing double images, then don’t panic. Sometimes double images can occur from a copier simply because the wrong type of paper is being used with it. Sometimes double images can occur when your equipment is dirty as well. If you are seeing double images from your copies, then give us a call and we will help you troubleshoot.

2. The copier only prints pages that are all white. 

Once again, we can help you troubleshoot this issue. If your copier will only print all white pages, it could mean that you have a clogged ink nozzle, a low power source, or a glass scanner glass that is dirty. Alternately, check to make sure that you are printing the right side of the page just in case.

3. The copier prints pages that are all black. 

There are a number of reasons why a copier will print all black pages. Usually the experienced copy machine repair technician will cite defective problems as the main reason for this malfunction. In this case, a copier could have poor toner cartridge solutions, a defective high voltage electrical supply, or a DC controller PCA module that is on its way out.

Finally, consider the fact that there are situations where it would be best to replace the copier entirely. First of all, if you are exceeding the duty cycle by printing too many copies then you probably should consider upgrading your machine. Secondly, if your copier is over five years old it might be time to consider replacing it.

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